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Risk Management Office

The Risk Management Office provides assistance when risk due to injury, damage or loss has been established by The Evergreen State College.

Certificate of Liability - Evidence of Liability Insurance

Certificates of Insurance are issued when needed to verify that The Evergreen State College is covered under WA States Self Insurance Liability Program for a specific activity, lease or agreement. They are issued:

  • when evidence of coverage is requested by the owner, vendor or lessor of land, facilities, or equipment being leased, rented or used by the College for its operations
  • when evidence of coverage is requested by another party for whom the College employees perform services and/or activities as part of an agreement
  • when evidence of coverage is needed for general or vehicle liability covered by the Self Insurance Liability Program.

If you need a Certificate of Insurance please contact the Director of Business Services, Risk Management Office, Library 1125, one month prior to the date(s) needed, either via email or at 867.6450.

Claims Management

The Director of Business Services office interacts with outside parties concerning claims investigation, claims management and incident reporting.

Fine Art

Art exhibits that are on loan providing the exhibit is itemized as to object (description or title), the value is stated on the listing, the dates of coverage are specified, the method of conveyance is detailed, and the listing is filed with the Director of Business Services, Risk Management office prior to the start of the exhibit. In the case of exhibits on loan, a release signed loan agreement must be obtained from the owner for filing with the listing. Note that this only provides coverage through the tort claim process where the state must be found to be wholly or partially negligent.

Motor vehicle accidents involving a State Driver

A highway crash or any non-highway damage to a state vehicle - or your privately owned vehicle while driving on state business - must be reported to the Department of Enterprise Services, Office of Risk Management within 48 hours of the incident.

Reporting an accident involving a State Driver

All accidents resulting in property damage or injuries involving a state vehicle or your own vehicle while driving on state business must be reported to the Department of Enterprise Services, Office of Risk Management (DES ORM) within 48 hours of the incident per the Enterprise Wide Transportation Policy 12.30.40(13) (formally SAAM Chapter 12).

How to report an incident involving a State Driver

The driver must complete and submit the online State Driver Vehicle Collision Report (SF 137) withing 48 hours, then download the submitted form (SF 137) and either email or hand deliver a copy to your supervisor and The Evergreen State College, Director of Business Services, Risk Management Office, L1125.

Purchase of Insurance

RCW 43.19.1935 provides that colleges and universities shall consult with the State Risk Manager's office when purchasing insurance. The State Risk Manager will provide insurance assistance and quotes. Requests to purchase insurance policies are directed to the Director of Business Services office for evaluation. Notify the Director of Business Services office at least one month before the coverage is required. Timely notification provides the Director of Business Services office with adequate time to negotiate the most economical insurance rate. Premiums are charged to the Evergreen budget, which requires the insurance. The charges are indicated on the budget's monthly account statement.

The college purchases commercial insurance in certain circumstances:
  • Property Insurance: This covers insured property for all risks of direct physical loss or damage to the property. Property covered includes housing buildings (under bond indenture), the President's residence, the Childcare Center and the College Activities Building (CAB).
  • Loss of Rents: The College purchases loss of rents insurance on all College housing facilities. This insurance is to provide a continuation of rental income on housing facilities in the event of fire or other hazards.
  • Surety Bonds: This bond protects the college against major losses sustained through fraudulent or dishonest acts of any employee of the college. All suspected losses due to theft, embezzlement, or other dishonest acts need to be reported immediately to campus Police Services. Police Services will promptly prepare a report and advise the Director of Business Services who in turn will give proper notification to the State Auditor, State Risk Manager, and Internal Auditor.
  • Miscellaneous Insurance: When it is felt insurance is needed for some particular activity other than those listed above, the office in charge of such activity must contact the Director of Business Services, Risk Management office, Library 1125, 867.6450, for coverage of insurance one month before the activity takes place. 

WA State Self Insurance Liability Program

The State of Washington Self-Insurance program pays tort claim judgments and settlements arising from general liability and vehicle accidents for which the state is found to be wholly or partially liable.

The claimant must file a Standard Tort Claim Packet (SF210), eight pages, with the Department of Enterprise Services, Office of Risk Management, in person or regular mail service.  Make sure you read and follow the instructions included in the packet.

Pursuant to the new law, Standard Tort Claim forms cannot be submitted electronically (via e-mail or fax).  Forms are available in The Evergreen State College, Director of Business Services, Risk Management Office, Library 1125, or WA State Office of Risk Management.

Mail or hand deliver the Standard Tort Claim Packet (SF210), eight pages, and supporting documentation to:

Department of Enterprise Services
Risk Management Division
1500 Jefferson ST SE
MS 41466
Olympia, WA 98504-1466

Business hours: Monday - Friday 8 am to 5 pm
DES, ORM office is closed on weekends and official state holidays.
All recommended settlements are made through Department of Enterprise Services, Office of Risk Management.