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Car Rentals

Do's

If you are reserving a vehicle through a qualified travel agent, do the following:
  1. File an approved Travel Authority form with the Travel office.
  2. Call your travel agent at least 24 hours in advance for local rental (or seven (7) calendar days in advance for one way rentals).
  3. Tell the agent that you wish to reserve a vehicle using the corporate rate and program for the State of Washington.
  4. Contact the Travel office to get The Evergreen State College account number you will need to provide the travel agent when making your reservations.
  5. Present your Evergreen photo ID at the reservation counter to pick up your vehicle.
  6. When you return the vehicle, obtain a receipt reflecting all charges.
  7. Deliver the receipt to the Travel office as soon as possible.
Or self-service:
  1. File an approved Travel Authority form with the Travel office.
  2. Call Enterprise at least 24 hours in advance for local rental (or seven (7) calendar days in advance for one way rentals).
    Lacey: 438-1278
    Olympia: 956-3714
    Out of state: 800-847-3722
    or book online at www.enterprise.com.

    Enterprise Locations:
    Auto Mall
    2115 Carriage DR SW, Ste #2
    Olympia, WA 98502-5700
    360.956.3714

    Downtown (Plum and Legion)
    720 Legion Way SE
    Olympia, WA 98501-1567
    360.705.6459

    Lacey
    1210 Carpenter RD SE
    Lacey, WA 98503-1994
    360.438.1278

    Olympia
    415 South Bay RD NE
    Olympia, WA 98506-4891
    360.753.1004
  3. Tell the agent that you want to reserve a vehicle using the corporate rate and program for the State of Washington.
  4. Contact the Travel office to get The Evergreen State College account number you will need to provide the travel agent when making your reservations.
  5. Present your Evergreen photo ID at the reservation counter to pick up your vehicle.
  6. When you return the vehicle, obtain a receipt from Enterprise reflecting all charges.
  7. Deliver the receipt to the Travel office as soon as possible.

Dont's

  1. Do not rent a vehicle without an approved Travel Authority form on file in the Travel office.
  2. Do not forget: YOU MUST show your Evergreen photo ID at the reservation counter.
  3. Do not agree to purchase additional insurance coverage.
  4. Do not use the vehicle for other than official state business.
  5. Do not return the vehicle to the rental location before refueling it.
Reminders:

A rental car is to be used only on official state business.
When operating a passenger motor vehicle on official state business, any person exercising control over and/or operating the vehicle is expressly prohibited from engaging in the unauthorized transportation of passengers.

To avoid fuel charges from the rental location, travelers are urged to re-fuel (top off the tank) the rental vehicle prior to their return.

Under no circumstances should the traveler purchase or agree to any additional insurance coverage.