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Alumni Programs Officer (Program Specialist 2)

Bulletin number: 2013-031NJ

Opens: 7/3/2013

Closing date: 7/26/2013 at 5:00 p.m. PST
Note: The college will be closed on July 4, 2013 in observance of Independence Day. This bulletin was updated 7/19/2013 to reflect a change to the closing date.

The Evergreen State College is committed to prohibiting discrimination and to building a diverse faculty and staff. We strongly encourage qualified persons of all races, ethnicities, and sexual orientations, people with disabilities, persons over forty, women, Vietnam Era and disabled veterans to apply.

There is currently one full-time, overtime-eligible Alumni Programs Officer (Program Specialist 2) position available on the Olympia Campus of The Evergreen State College.  The candidate pool established from this announcement may be used to fill comparable permanent, full-time, part-time, and temporary vacancies in the future.

The Evergreen State College is a progressive, public liberal arts and sciences college located in Olympia, Washington, in the beautiful Pacific Northwest. Since opening its doors in 1971, Evergreen has established a national reputation for leadership in developing innovative interdisciplinary, collaborative and team-taught academic programs. The college has a vibrant undergraduate program, graduate programs, and public service centers that constitute a unique academic setting. The college values a student-centered learning environment, a link between theory and practice, and a multicultural community of diverse faculty, students and staff working together. Current enrollment is approximately 4,500. For more information about Evergreen, please visit our college catalog or our website:  http://www.evergreen.edu   


  • Salary is $2,724 - $3,549 per month of full time work.
  • Experience and training may be considered in salary placement.
  • A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.  For more information about Evergreen's excellent employee benefits, please view http://www.evergreen.edu/payroll.
  • Staff are eligible for a free local bus/transit pass.
  • After completion of the probationary period, employees are eligible for the tuition waiver program.

Under the general supervision from the Alumni Programs and Giving Specialist, the Alumni Programs Officer helps develop and implement Alumni programs, services and outreach that align with the goals and initiatives of the college and Advancement division.  The position is responsible for engaging a global network of alumni, family and friends to support and promote The Evergreen State College by delivering alumni programs and working in collaboration with partners on campus.

This position reports to the Alumni Programs and Giving Specialist and assists in coordinating operations for Alumni Programs.  The Alumni Programs Officer functions as the program representative and has the responsibility for developing relationships with and supporting a diverse college-affiliated community comprised of former students and graduates as well as parents, friends and influencers.

The position promotes alumni engagement with the college -- its faculty and students, its mission and goals -- by helping alumni form meaningful relationships with the College and each other through a series of alumni programs.
The Alumni Programs Officer is a core connector for the college, reaching out to alumni who are 1) most likely to engage, 2) are already engaged and/or 3) are deemed likely to support the institution in strategic ways. Thus this position plays an explicit role in the Development functions of the Office of Advancement.

The Officer functions as an essential campus-wide partner to other programs and offices in three specific ways: 1) partnering with faculty; 2) partnering with Admissions; 3) outreach to students. 


  • Bachelor’s degree.
  • Three years of alumni, fundraising, student recruitment, public relations programs or related constituent management and stewardship experience.
  • Experience working with constituent/client management database software, e.g. SCT Banner, as well as Microsoft Access, Excel, Word, e-marketing, web content management system and other third party web-based vendors.


  • Under general supervision of the Alumni Programs and Giving Specialist, design and implement alumni programs and services that include but are not limited to continuing education, alumni lectures, alumni events on campus, etc.
  • Plan and implement regular, timely and effective communications across all media – such as emails, web, social media, letters, etc – in collaboration with colleagues. 
  • Evaluate success of each communication and adjust strategies accordingly.
  • Track all communications with alumni in line with established procedures, such as logging communications in our database. 
  • Prepare written and oral presentations for groups of various sizes as needed.
  • Represent the College, Alumni Programs and the Advancement division in numerous settings.
  • Independently maintain the alumni web presence as a dynamic, engaging and valuable tool for engaging alumni with the college and with each other.  Maintain online media content with an aim to achieving relevance and consistency of message. 
  • Lead social networking initiatives that engage alumni. 
  • Communicate with and respond to alumni via email, telephone, etc., in a timely manner.  Track all correspondence in the college database according to Advancement office procedures. 
  • Integrate alumni programs and activities into the life of the college; forge and maintain synergistic partnerships with other divisions, such as arranging meetings between faculty and alumni that had studied with them, asking faculty to write letters to alumni, bringing faculty and alumni together to co-lead seminars, etc.
  • Create and support access to college services that assist alumni.  Some examples of college services might include registration and records, the library, the College Recreation Center, etc. 
  • Develop and implement opportunities for alumni to volunteer in college activities.  Some of these volunteer opportunities may include board memberships, event hosting, supporting events on campus such as alumni gatherings and fundraisers.
  • Plan and deliver alumni events approximately once a month. This includes pre-event coordination, on-site staffing, appropriate communication and marketing, and post-event follow-up and data collection for all events. 
  • Support alumni volunteers and groups in key cities throughout the country, such as advising volunteers on event coordination, assisting volunteers with peer-to-peer communications, etc.
  • Adhere to policies, procedures and methods of operation.
  • Lead student workers as needed.
  • Support the Alumni Programs and Giving Specialist and Manager, Annual Giving and Alumni Programs in organizing and managing meetings, including Alumni Association board meetings, sub-committee meetings.
  • Perform other duties as assigned.


  • Skilled at organization and multi-tasking within a fast-paced environment.  Ability to present engagingly and persuasively in public settings, specifically to represent the college advancement goals well to the public.
  • Ability to design, implement and assess programs and events, and manage complex projects.
  • Ability to plan creatively, strategically and collaboratively.  Ability to create clear operational plans, implement those plans and make adjustments as needed.
  • Ability to train and motivate staff and volunteers.
  • Skill and ability to plan and implement regular, timely and effective communications across all media, such as emails, web, social media, letters, etc.
  • Ability to apply strategic objectives when implementing communication plans.
  • Ability to engage, interact with, influence and communicate effectively and collaboratively with a wide variety of constituencies.
  • Knowledge and understanding of multiculturalism and demonstrated ability to work effectively with people of diverse backgrounds.
  • Ability to work effectively under deadlines and with high volume of work.
  • Ability to maintain confidentiality.
  • Ability to use web software and database applications.
  • Ability to travel some of the time.


  • This position is assigned to part of the college that is covered by a union shop provision and a collective bargaining agreement.  Employees are required to pay an amount equal to the fees or dues required to be a member of the union to the Washington Federation of State Employees within thirty days of their date of hire.
  • Must provide proof of identity and employment eligibility within three days of beginning work.
  • Must pass a pre-employment background check.
Please carefully read the job bulletin and submit all requested items by the closing date listed above.  The committee in its screening of applicants will assume your abilities and experience include only those elements specifically documented within your application materials.


1.    Possess the skills and abilities required to perform the position;
2.    Complete the General Application form (Word | PDF); and
3.    Complete a Key Skills and Abilities Inventory form (Word | PDF) to indicate your ability to perform the essential functions of the position.
4.     An Affirmative Action Data Sheet (Word | PDF). Note: Submission of this statistical information is voluntary.

By submitting a completed application for this position you are acknowledging that all of the information that you have submitted to apply for this job is true and complete to the best of your knowledge. You understand that The Evergreen State College may verify this information and that untruthful or misleading answers are cause for rejection of your application or dismissal if you are hired. If invited for an on campus interview, you may be required to pay your own travel expenses.

Materials may be submitted using any one of the following options:
Email: jobline@evergreen.edu
Mail: The Evergreen State College
Human Resource Services, Library Bldg Room 3102
2700 Evergreen Parkway NW
Olympia, WA  98505
Fax: (360) 867-6823
Or in person to the Human Resource Services office, Library Building room 3102.

Application materials submitted to the College become property of the College and will not be returned.

To request disability accommodation in the application process, call the Human Resource Services Office at (360) 867-5361 (voice), or (360) 867-6834 (TTY) or email your request to jobline@evergreen.edu.

The following text enables this job listing to be included in the National Resource Directory Job Bank

Alumni Programs Officer (Program Specialist 2)

Date Posted: 7/3/2013

Under the general supervision from the Alumni Programs and Giving Specialist, the Alumni Programs Officer helps develop and implement Alumni programs, services and outreach that align with the goals and initiatives of the college and Advancement division. The position is responsible for engaging a global network of alumni, family and friends to support and promote The Evergreen State College by delivering alumni programs and working in collaboration with partners on campus.

Location: Olympia, Washington
The Evergreen State College