Employment

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Accounting Manager

Bulletin number: 2013-043PF

Opened: 8/22/2013

Review of Applications begins: 9/13/2013
This posting may close at any time after review of applications begins. The hiring authority reserves the right and may exercise the option to make a hiring decision at any time after the review date.
Note: The college will be closed on 9/2/2013 in observance of Labor Day.

The Evergreen State College is committed to prohibiting discrimination and to building a diverse faculty and staff. We strongly encourage qualified persons of all races, ethnicities, and sexual orientations, people with disabilities, persons over forty, women, Vietnam Era and disabled veterans to apply.

SPECIAL NOTE
There is currently one full-time overtime-exempt Accounting Manager position available on the Olympia Campus of The Evergreen State College. This position is an “at-will” appointment, exempt from Washington State Civil Service rules and the Fair Labor Standards Act overtime requirements.

COLLEGE PROFILE
The Evergreen State College is a progressive, public liberal arts and sciences college located in Olympia, Washington, in the beautiful Pacific Northwest. Since opening its doors in 1971, Evergreen has established a national reputation for leadership in developing innovative interdisciplinary, collaborative and team-taught academic programs. The college has a vibrant undergraduate program, graduate programs, and public service centers that constitute a unique academic setting. The college values a student-centered learning environment, a link between theory and practice, and a multicultural community of diverse faculty, students and staff working together. Current enrollment is approximately 4,500. For more information about Evergreen, please visit our college catalog or our website:  http://www.evergreen.edu   

COMPENSATION

  • Salary is $5,334 to $6,135 per month of full time work.
  • Experience and training may be considered in salary placement.
  • A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.  For more information about Evergreen's excellent employee benefits, please view http://www.evergreen.edu/payroll.
  • Permanent status employees that work 0.5 FTE or more are eligible for the tuition waiver program.


POSITION PURPOSE
Under the direction of the Director of Business Services, manages the comprehensive college-wide financial accounting system, including the operational aspects.  This position administers the function of the Accounting Services area within Business Services which includes grants and contracts accounting, service and auxiliary enterprise fund accounting, investments, fixed assets, accounts payable, travel, reconciliations, State reporting and data entry.  Administer the complex development and compilation of financial and operating reports to provide useful, reliable and timely information for use by college management.

NATURE AND SCOPE
This position reports to the Director of Business Services, along with the purchasing and contracts manager, student financial services manager, payroll manager, mailroom supervisor, conference services manager and bookstore manager.

This position requires an advanced working knowledge of complex rules, regulations and applications of the latest pronouncements of Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), American Institute of Certified Public Accountants (AICPA), Generally Accepted Accounting Principles (GAAP) and National Association of College and University Business Officers (NACUBO).  Must possess a strong background and understanding of grant and contract accounting, auxiliary and service fund accounting, financial reporting, fixed assets, travel and accounts payable, to field questions from individuals internal and external to the college. 

Subordinate Summaries

  • Grants, Contracts, and Foundation Accountant: Responsible for knowledge of and compliance with state and federal regulations concerning all grants and contracts on campus.  Prepare quarterly reports and the annual financial statements for the Foundation.
  • Financial Reporting Accountant: Responsible for the timely and accurate reporting of highly complex and specialized financial information to internal and external entities in accordance with the latest reporting requirements.
  • Business Analyst: Responsible for technical support of the Banner finance system, including system security and ad hoc reporting. Serves as liaison with administrative computing.
  • Auxiliary Enterprise and Service Fund Accountant: Responsible for the timely and accurate complex accounting support and reporting to the managers of the college’s enterprise and service fund accounts. Also responsible for the reporting the State sales and use tax.
  • Reconciliation Accountant: Prepare all college bank account reconciliations and State of Washington financial records reconciliations.
  • Accounting Lead: Lead two Fiscal Technician 3s, travel and accounts payable.  Review and approve accounting transactions prepared by these positions and other areas of campus. 
  • Fiscal Technicians: Perform all duties necessary to process invoices and vouchers for payment on a timely basis in accordance with current regulations, policies and procedures.  Audit and process all travel related functions for the college.  Review and process IRS 1099 and 1042 reporting for miscellaneous income to non-employees, following federal, state and college regulations, policies and procedures.  Input data from source documents into the college’s financial reporting system, and verify the output is correct, making adjustments as necessary.


MINIMUM QUALIFICATIONS

  • A Bachelor’s degree in accounting, business administration or closely related field (CPA certification strongly preferred).
  • Five years of progressive, professional accounting experience, including fund accounting, preparation of financial statements, cash management and grant accounting.
  • Three years of supervisory experience, preferably in a team management setting.


DESIRED QUALIFICATIONS

  • Working experience with SCT Banner finance software.
  • Experience preparing National Association of College and University Business Officer (NACUBO) financial statements and Integrated Post-secondary Education Data System (IPEDS) reports.
  • Knowledge of Office of Financial Management (OFM) guidelines and policies, Comprehensive Annual Financial Report (CAFR) and Agency Financial Reporting System (AFRS).


ESSENTIAL FUNCTIONS

  • Supervise the following staff:
    • Grants, Contracts, and Foundation Accountant (Fiscal Analyst 4)
    • Financial Reporting Accountant
    • Auxiliary and Service Fund Accountant (Fiscal Analyst 3)
    • Business Analyst
    • Reconciliation Accountant (Fiscal Analyst 2)
    • Accounting Lead (Fiscal Analyst 3)
    • Fiscal Technician 3 (two positions that report to the Accounting Lead position)
  • Supervise staff including: interviewing, making hiring recommendations for and training of new employees; preparation of evaluation criteria; preparing and giving evaluations in a timely manner; recommending progressive discipline, when necessary, in a timely manner; reviewing work of subordinates; and scheduling unit work flow. 
  • Direct the operation of the automated financial accounting system, which prepares all journals, ledgers, trial balances and reports to reflect fiscal activities of the institution.  Coordinate preparation of appropriate accounting and management reports, including establishing priorities for system generated reports.  Ensure appropriateness of automated account edits.
  • Direct the spend-down of state general fund money to ensure all funds are spent in a timely manner.
  • Supervise the preparation of all monthly, quarterly and annual reports assigned to Accounting Services including the college’s annual financial reports, the Integrated Post-secondary Education Data System (IPEDS) report, and the college’s input to the State of Washington Comprehensive Annual Financial Report (CAFR) through the Agency Financial Reporting System (AFRS).
  • Oversee the monthly, quarterly and annual reporting of accounting information to the Office of Financial Management (OFM).
  • Coordinate college fiscal policies and procedures with appropriate college directors, faculty, staff and students.  Maintain guidelines established for accounting policies by OFM, GASB, FASB, AICPA, NACUBO, and institutional policies.  Review fiscal policies and procedures with staff.
  • Coordinate the fiscal year and biennial year-end closing of the accounting records.
  • Oversight responsibility for financial systems design work for all functions that require support from Computer Services.  Communicate system modifications, enhancements and maintenance items and error corrections to Computer Service Systems Analysts.
  • Coordinate with the state Auditor’s office, state Treasurer’s office, OFM and other entities external to the college to ensure compliance with state regulations and to meet all reporting obligations.
  • Supervise the reporting and reconciliation of the fixed asset system with the Statewide Assets Reporting System (SARS).  Ensure that the college’s general ledgers agree with our fixed assets system and the statewide system.
  • Determine and implement methods of improving procedures and service, including training for financial accounting system users both inside and outside the Business Services office, and propose short and long-term operating objectives for areas of responsibility.
  • Support financial audit of the college by coordinating the work of the auditors, directing the preparation of any requested audit schedules, respond to audit queries and take necessary corrective actions.


ADDITIONAL DUTIES

  • Participate in governance meetings, DTF’s, etc., to assist with institutional policies and procedures both internal and external to the Business Services office.
  • Develop, maintain and update a desk manual describing procedures used to complete assigned duties and require all subordinates to do the same.
  • Perform other duties as assigned by the Director of Business Services.


KNOWLEDGE, SKILLS AND ABILITIES

  • Excellent supervisory skills and abilities including: the ability to supervise and coach a diverse staff, successfully train and direct the work of others, evaluate performance, and address job performance issues.
  • Extensive knowledge of state fund accounting, GASB, FASB, NACUBO, AICPA and GAAP pronouncements.
  • Ability to interpret and comply with OFM guidelines and Revised Code of Washington (RCW) rules.
  • Skill in and ability to prepare and oversee the preparation of numerous financial statements and reports.
  • Ability to meet deadlines and prioritize a variety of projects and assignments requiring a high degree of accuracy and attention to detail.
  • Ability to work independently and collaboratively.
  • Ability to work effectively with people from diverse backgrounds and have an awareness and sensitivity to social and cultural diversity.
  • Extensive computer skills and knowledge, specifically in a Windows environment with Excel and Word, and experience with accounting database systems.
  • Knowledge of and ability to perform highly complex accounting functions.
  • Ability to communicate highly complex and specialized technical information in understandable terms, to management, faculty and staff.
  • Excellent written and interpersonal communication skills.
  • Ability to plan work initiatives and facilitate work without direct supervision.

CONDITIONS OF EMPLOYMENT

  • Must provide proof of identity and employment eligibility within three days of beginning work.
  • Must pass a pre-employment background check.

    APPLICATION PROCESS

    TO SUCCESSFULLY APPLY AND BE CONSIDERED FOR THIS POSITION YOU MUST COMPLETE AND SUBMIT ALL THE FOLLOWING REQUIRED APPLICATION MATERIALS:

    1.    A letter of application that addresses the extent to which you meet the Minimum Qualifications and the Desired Qualifications, and that thoroughly describes how your qualifications, education, training and work experience has prepared you to demonstrate the first four (4) Knowledge, Skills, and Abilities statements listed above.
    2.    A resume that includes a chronological work history that details your education, training and professional experience, including months and years in each position.
    3.    At least three work-related references including name, address, and telephone number. Note: By providing this information you are authorizing the college to contact your references.
    4.    An Affirmative Action Data Sheet (Word | PDF) Note: This optional information will be separated from your application materials and kept confidential.

    Please carefully read the job bulletin and submit all requested items by the review date for first consideration; this posting may close at any time after review of applications begins. The committee in its screening of applicants will assume your abilities and experience include only those elements specifically documented within your application materials.  By submitting a completed application for this position you are acknowledging that all of the information that you have submitted to apply for this job is true and complete to the best of your knowledge.  You understand that The Evergreen State College may verify this information and that untruthful or misleading answers are cause for rejection of your application or dismissal if you are hired.  If invited for an on-campus interview, you may be required to pay your own travel expenses.

    Materials may be submitted using any one of the following options:
     
    Email: jobline@evergreen.edu
    Mail: The Evergreen State College
    Human Resource Services, Library Bldg Room 3102
    2700 Evergreen Parkway NW
    Olympia, WA  98505
    Fax: (360) 867-6823
    Or in person to the Human Resource Services office, Library Building room 3102.

    Application materials submitted to the College become property of the College and will not be returned.

    To request disability accommodation in the application process, call the Human Resource Services Office at (360) 867-5361 (voice), or (360) 867-6834 (TTY) or email your request to jobline@evergreen.edu.

    The following text enables this job listing to be included in the National Resource Directory Job Bank:

    Accounting Manager

    Date Posted: 8/22/2013

    Under the direction of the Director of Business Services, manages the comprehensive college-wide financial accounting system, including the operational aspects. This position administers the function of the Accounting Services area within Business Services which includes grants and contracts accounting, service and auxiliary enterprise fund accounting, investments, fixed assets, accounts payable, travel, reconciliations, State reporting and data entry. Administer the complex development and compilation of financial and operating reports to provide useful, reliable and timely information for use by college management.

    Location: Olympia, Washington
    The Evergreen State College