Executive Associate to the Vice President for Student Affairs

Bulletin number: 2014-001SM

Opened: January 6, 2014

Closes: February 3, 2014 at 5:00 p.m. PST
Note: The College will be closed on January 20, 2014 in observance of Martin Luther King, Jr. Day

The Evergreen State College is committed to prohibiting discrimination and to building a diverse faculty and staff. We strongly encourage qualified persons of all races, ethnicities, and sexual orientations, people with disabilities, persons over forty, women, Vietnam Era and disabled veterans to apply.

There is currently one full-time, overtime-exempt Executive Associate to the Vice President for Student Affairs position available on the Olympia Campus of The Evergreen State College. This position is an “at-will” appointment, exempt from Washington State Civil Service rules and the Fair Labor Standards Act overtime requirements.

The Evergreen State College is a progressive, public liberal arts and sciences college located in Olympia, Washington, in the beautiful Pacific Northwest. Since opening its doors in 1971, Evergreen has established a national reputation for leadership in developing innovative interdisciplinary, collaborative and team-taught academic programs. The college has a vibrant undergraduate program, graduate programs, and public service centers that constitute a unique academic setting. The college values a student-centered learning environment, a link between theory and practice, and a multicultural community of diverse faculty, students and staff working together. Current enrollment is approximately 4,500. For more information about Evergreen, please visit our college catalog or our website: http://www.evergreen.edu


  • Salary is $5,868 to $6,513 per month of full time work.
  • Experience and training may be considered in salary placement.
  • A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For more information about Evergreen's excellent employee benefits, please view http://www.evergreen.edu/payroll/benefits.htm.
  • Permanent status employees that work 0.5 FTE or more are eligible for the tuition waiver program.

Plan, coordinate and conduct complex projects at the direction of the Vice President; develop and monitor the Student Affairs operating, auxiliary, and discretionary budgets; participate in review and planning of College budget; facilitate divisional assessment; develop new and review existing policies; monitor divisional vacancies and recruitments; respond to personnel matters; facilitate staff development and evaluation programs and initiatives; provide training; represent the Vice President; and execute special assignments as determined by the Vice President.

This position reports to the Vice President of Student Affairs along with the Associate Vice President for Enrollment Management, Dean of Student and Academic Support Services, Director of Residential and Dining Services (RAD), Director of Police Services, Director of Recreation and Athletics, Assistant to the Vice President for Student Affairs for Student Conduct, and Administrative Secretary to the Vice President for Student Affairs. This position serves as a member of the Student Affairs senior team.


  • Master’s degree.
  • Five years of professional administrative work experience in education.


  • Experience coordinating complex projects.
  • Experience developing and monitoring complex budgets in a government or non-profit setting.
  • Experience facilitating assessment or program evaluation.
  • Experience developing and implementing new policies.
  • Experience overseeing personnel management systems and processes.
  • Experience developing and facilitating staff development.
  • Seven to 10 years of professional administrative experience in education.


  • Develop and monitor the Student Affairs operating, auxiliary and discretionary budgets.
  • Collaborate with counterparts to monitor and develop strategic fiscal plans for the College with the direction of the Executive Director for Budget and Planning.
  • Develop cost projections in conjunction with Student Affairs managers and senior team; develop justifications and submit recommendations for the Student Affairs biennial operating budget and special initiatives; monitor budget, assuring that funds are used legally and in the best way possible.
  • Provide financial information, reports and analysis for Student Affairs staff and to other offices for internal or external use.
  • Work closely with staff in Health & Counseling, Recreation and Athletics, Residential and Dining Services (RAD), Student Activities, Parking Services, and Business Services to monitor and maintain operating budgets and the position control system for the division.
  • Provide technical and when appropriate, conceptual assistance on grant development and compliance.
  • Work with the internal auditor and Student Affairs staff to foster best practices in fiscal management and adherence to state ethics laws.
  • Provide leadership for Student Affairs’ assessment. Identify, share, plan, coordinate and conduct research and assessment which informs the retention and recruitment of students.
  • Develop new and review existing policies that impact Student Affairs and/or the recruitment and retention of students.
  • In collaboration with Human Resource Services, monitor all vacancies and recruitments to ensure timely turnaround times and compliance with established hiring policies and procedures.
  • Act as liaison for Vice President’s office for personnel issues including working with managers and Human Resource Services to resolve issues.
  • Identify, develop, promote and provide staff development programs and initiatives including conducting training as needed.
  • Coordinate and conduct projects as assigned by the Vice President.
  • Other duties as assigned.


  • Advanced budget and financial planning and management skills and abilities, including knowledge of business management principles.
  • General knowledge of College budget process.
  • General knowledge, skill and ability using budget and/or financial software, database (Banner) and spreadsheet (Excel) applications.
  • Excellent communication skills, including the ability to communicate complex policy and financial information to internal and external audiences in clear, concise and logical terms.
  • Knowledge, skill and ability in sharing, planning, coordinating and conducting research and assessment which informs the retention and recruitment of students.
  • Knowledge of program evaluation.
  • Knowledge, skill and ability in developing new and reviewing existing policies that impact Student Affairs and/or the recruitment and retention of students.
  • Knowledge, skill and ability in developing and monitoring all vacancies, recruitments, evaluations, trainings and associated personnel matters.
  • Knowledge, skill and ability in identifying, developing, promoting, and providing staff development programs and initiatives.
  • Excellent project planning and management skills and abilities.
  • Knowledge of Student Affairs and practices and philosophy supporting student learning, recruitment and retention.
  • Excellent interpersonal skills and ability to represent the College professionally and to establish and maintain collaborative working relationships internally and externally.
  • Excellent writing abilities, including the ability to develop rationale and write persuasively for diverse audiences.
  • Knowledge of relevant Washington state and federal laws, administrative codes, College policies and collective bargaining agreements.
  • Ability to work collaboratively with diverse populations, including students, faculty, staff, unions and external constituents.
  • Ability to maintain strict confidentiality and comply with FERPA.
  • Ability to work collaboratively to solve problems and build community.
  • Ability to facilitate, lead and serve as a member of College work groups such as policy work groups and search committees.


  • Must provide proof of identity and employment eligibility within three days of beginning work.
  • May be required to pass a pre-employment background check.



1.    A letter of application that addresses the extent to which you meet the Minimum Qualifications and the Desired Qualifications.
2.    A resume that includes a chronological work history that details your education, training and professional experience, including months and years in each position.
3.    At least three work-related references including name, address, and telephone number. Note: By providing this information you are authorizing the college to contact your references.
4.    An Affirmative Action Data Sheet (Word | PDF) Note: Submission of this statistical information is voluntary.

Please carefully read the job bulletin and submit all requested items by the closing date listed above. The committee in its screening of applicants will assume your abilities and experience include only those elements specifically documented within your application materials. By submitting a completed application for this position you are acknowledging that all of the information that you have submitted to apply for this job is true and complete to the best of your knowledge. You understand that The Evergreen State College may verify this information and that untruthful or misleading answers are cause for rejection of your application or dismissal if you are hired. If invited for an on-campus interview, you may be required to pay your own travel expenses.

Materials may be submitted using any one of the following options:
Email: jobline@evergreen.edu
Mail: The Evergreen State College
Human Resource Services, Library Bldg Room 3102
2700 Evergreen Parkway NW
Olympia, WA  98505
Fax: (360) 867-6823
Or in person to the Human Resource Services office, Library Building room 3102.

Application materials submitted to the College become property of the College and will not be returned.

To request disability accommodation in the application process, call the Human Resource Services Office at (360) 867-5361 (voice), or (360) 867-6834 (TTY) or email your request to jobline@evergreen.edu.