Steps for processing evaluations:
- Faculty identify team members responsible for student evaluations (week 5-8)
- Faculty use evaluation submission guidelines (week 9-Eval week)
- Program secretaries receive & review evaluations
- Registration & Records posts credit
- Student submits self-evaluation to Registration & Records
Want these steps in hardcopy?
Faculty Evaluation Process Guidelines (PDF)
No later than Week 8 of the quarter the program coordinator of team-taught programs will need to complete a Quarterly List for Faculty Evaluations of Students that they receive from Registration and Records to identify which faculty member will be writing each student's evaluation. Faculty will submit the list directly to Registration & Records or to the program coordinator's Program Secretary.
In order to effectively facilitate the new evaluation process, the Evaluation Process Review Committee developed guidelines for how faculty should format evaluations before submitting them to the Program Secretaries.
Following this format will help Program Secretaries process evaluations. For instance, Program and Course Descriptions should be included in your evaluation. Refer to: Faculty Evaluation Submission Guidelines
Faculty must, within two weeks of the end of the evaluation week in which an action is needed, submit one of the following for every student to their Program Secretaries:
- a final and completed written evaluation of student achievement and appropriate program description for the student,
- a report of No Credit,
- a report of an Incomplete due to unfinished student work (see Section 7.625 of the Faculty Handbook)
Program Secretaries will log evaluations, Incompletes and No Credits as they come in and prepare them using the automated Evaluation Processing System.
They will proceed to review evaluations based on the Checkpoint Criteria; then evaluations will be sent electronically directly to Registration and Records. Faculty will receive copies of their evaluations of students as soon as Program Secretaries process them.
Faculty will have the opportunity to review, edit and correct the 'faculty copy' of the evaluation and contact his or her Program Secretaries within five working days of receiving the copy. If a transcript has already gone out, the only changes that will be accepted are those that change the content language or equivalencies to the students' evaluations. This is due to the fact that Registration and Records will need to retrieve the transcript from its recipient(s).
Registration and Records will post credit and mail the student's copy of the evaluation to the student.
Program Secretaries will no longer collect student self-evaluations. Students will be responsible for submitting their self-evaluations to Registration and Records. Students should submit two signed self-evaluations to Registration and Records. Faculty may take the risk of collecting them and turning them in to Registration; however, students will still be ultimately responsible for making sure their self-evaluation has been submitted.
Although Faculty Handbook policy (section 7.624 - Student Self-Evaluations) states that all students must write a self-evaluation, faculty may not require students to submit the self-evaluation for inclusion in their transcript.
A copy of the student self-evaluation will be sent to the faculty when it is posted to the transcript.