Facilities What's New
Facilities Picture Day
Facilties met at the end of September for an all Facilities group picture:
Front row, left to right: Paul Potasnik, Erik Carlson, Phat Vu, Bonnie Ward, Kim Nguyen, Paul Smith, Kat Morgan, Bich Tran, Tam Nguyen, Bianca Janssen-Timmen, Katie Frank, Richard Johnson
Second row, left to right: Mike Kinley, Frank Maldonado, Lin Pham, Michael McMillan, Mike Drennon, Dick Clintworth, Mike Jaskar, Jesse Carbonel, Will Bagley, Tiger Huynh, Azeem Hoosein, Abdul Asmath
Third row, left to right: Kirk Knittle, Patti Zimmerman, Susan Opprecht, Patty Barnes, Long Tran, Larry Wells, Mike Goff, Joe Stepp
Back row, left to right: Kurtis Willacker, Don Hovland, Coung To, Tony Tran, Chris Furtado, Patrick Rau, Dave Shellman, Rich Davis, Robyn Herring, Jake Peetz, Richard Miles, John Hurley, Andrew Meach
Way to go Evergreen!
PSE's Resource Conservation Management (RCM) Program Helps Evergreen Cut Electricity Use by 15% and Gas by 11%
Read entire article (PDF)
Rich Davis Receives PCAPPA Pacesetter Award
An outstanding PCAPPA member, Richard Davis, P.E., J.D., the Facilities Engineer at Evergreen State College, Olympia, WA, has been a member of APPA/PCAPPA for 10 years. Mr. Davis has served on APPA's Standards and Codes Council (formerly Code Advocacy Task Force) for the past 5 years and recently received the APPA Pacesetter Award for 2012!
The APPA Standards and Codes Council monitors standards and code activities among standards-setting organizations; communicates and educates APPA member institutions on standards compliance; and influences the development and creation of standards and codes, to ensure that the interests of educational institutions are realized in the standards-setting process. In addition, to being a Council member, Mr. Davis routinely contributes to APPA's Facilities Management Magazine, authoring and/or co-authoring several articles in APPA publications. "Almost every issue APPA's Standards and Codes Council undertakes must be enlightened by its prospective legal impact; especially in an industry that is a large target for legal claims. As a registered professional mechanical engineer, a licensed attorney, and an experienced facility executive, Mr. Davis has a skill set that is rare. This skill set has been brought to bear on several code and standard “wins” that have resulted in $100’s of millions in avoided cost for the facilities industry", noted APPA members Michael Anthony (University of Michigan) and Paul Smith (Evergreen State College, Olympia, WA). Mr. Davis has also been APPA’s leading legal voice in the development of various campus security documents, and instrumental in many college programs regarding energy conservation. “I am working to assure that highly efficient exterior lighting is applied to conserve energy, not increase exterior night-time lighting beyond what is required to meet the various needs of lighting systems, such as identification of pedestrians, prevention of tripping, way-finding, etc.,” states Mr. Davis. PCAPPA recognizes and appreciates the many contributions being made by Mr. Davis to the educational facilities industry. Thank you, and congratulations on being this year’s Pacesetter Award recipient!
- Accident Report Form This form needs to be filled out for all injuries that happen on campus.
- Campus Land Use Procedures (PDF) This form is a required application for outdoor projects that will alter the college's property.
- Campus Master Plan This document is the strategic plan for the College from 2005 to 2020. It incorporates all academic and support operations, including capital projects.
- Campus Production Report Fill out this form for all art installations and events that involve a large number of off-campus guests. If you wonder whether or not to submit one, call Space Scheduling at x 6314.
- Conference Room Contacts (Word) (PDF) Can't find a space for you meeting? Try these locally scheduled rooms.
- Facilities Services Brochure Handy pamphlet that describes each unit's responsibilities in Facilities Services.
- Facilities Work Requests Any work that you want/need done, from shelving installation and plugged toilets to light bulb replacement and heating/cooling discomforts.
- The FAD News Blog Gives current information on events happening in the College's Finance and Administration Department of which Facilities Services is a part.
- Winter Storm Maintained Walkways (PDF) This map shows the prioritized walkways to be cleared when the campus has a storm.
Requests for Qualifications
2013-2015 On-Call HazMat Consulting Services - April 15, 2013 2:00pm
The Evergreen State College intends to select one or more firms under an on-call Agreement that will have no specific scope of work or contract amount. As individual projects arise, the parties will negotiate the scope of work and fee and formalize it in a project authorization. Project authorizations under each on-call Agreement must be executed prior to the expiration of the on-call Agreement. The term of the on-call Agreement will be two years. Hourly rates established for the on-call Agreement will remain in effect for the two-year term of the on-call Agreement.RFQ HazMat Consulting (PDF)
2013-2015 On-Call Architectural Consulting Services - April 15, 2013 2:00pm
Provide a full range of architectural services including basic services, additional services and reimbursable as defined in the Conditions of the Agreement. Services will be selected on a project by project basis and may include pre-design, planning, programming, design, estimating, construction/bid documents, plan review, permitting, bidding and construction administration. Architect will provide coordination of required sub-consultants. The college will select two architectural consultant firms who will be separately responsible for providing services on designated minor capital and small repairs and improvements projects. Consultant fees on any single project may range from $500 to $50,000. Total fees for the biennium period may not exceed $150,000.RFQ Architctural Consultant Services (PDF)
Projects Scheduled for Bids
Comm Lab Electronic Doors - Bid Opening April 17, 2013 2:00pm
The work scope is to provide electronic access control devices, installation, and programming at (6) existing doors on the 3rd floor. An alternate bid provides for installation of like kind at a seventh door.
Bid for Comm Lab Electronic Doors (PDF)
Comm Lab ADA Ramp - Bid Opening April 23, 2013 11:00am
Work to include but not limited to: Replace exterior ADA ramp at Communications Lab building located at The Evergreen State College.
Bid for Comm Lab ADA Ramp (PDF)
Boundary Line Adjustment
Facilities Services submitted two applications on behalf of the college to Thurston County that will change land-use designations.
We submitted a Boundary Line Adjustment (BLA) to consolidate numerous individual land parcels to as few as possible. The State of Washington purchased 43 separate and contiguous parcels to form the Olympia campus in the late nineteen sixties. The parcels were informally and partially consolidated by the tax assessors office in the late nineteen eighties, despite the college being exempt from state and local property taxes. The BLA seeks to create two parcels for the Olympia campus for all legal and planning purposes in the future.
We also are applying to change the Olympia main campus zoning from the old RRR-5 (rural residential resource, one house on each five acres) to a more suitable institutional zoning similar to what the county uses in the Urban Growth Area (UGA). This change, when accomplished, will stop the college from petitioning the county for a special use permit each time a new academic building or main construction effort begins. It is procedurally more efficient for the public sector to avoid costly special hearings simply because the zoning for the college is not consistent with the present land use; the proposed zoning does not change the use of the land, it merely seeks to assign appropriate zoning to the present use. (Contact Rich Davis for additional information at 360-867-6136)
Major Projects Updates
Communications Building (Comm) Renovation
Communications Building Renovation The project is is moving into the final stages of construction. All three floors have been completed and an architect punch list has been established. The contractor is now working on correcting the items on the puch list. The project is scheduled to be occupied in Spring 2013.
(Contact Hal Van Gilder for additional information on the Comm: 360-867-6355)
Lab I Second Floor Renovation
Lab I – 2nd Floor renovation is in construction phase. Construction started August 2012 and will be complete by June 3013. (Contact Dave Shellman for additional information at 360-867-6556)
Behind the Scenes
Evergreen's 10-Year Capital Plan was submitted in August 2012 and will be used for the Governor's Capital request to the legislature.
The College's Capital Program for the next biennium, 2013-2015, consists of funds for facility preservation, renovation of a floor in the Lab 1 and Lab 2 buildings, design of the Lecture Hall renovation, predesign of the Lecture Hall renovation, predesign of the Seminar 1 renovation, and the acquisition and design of the Tacoma Center.
Lecture Hall Predesign
The Lecture Hall Pre-design request for proposal received eleven responses from architect/engineer (A/E) firms. The selection committee reviewed the proposals and short listed five firms for an interview. These firms were interviewed on August 8 and 9, 2011. The committee selected the firm, ZGF (Zimmer Gunsul Frasca Architects, LLP). Facilities Services staff is currently in the process of negotiating the fee with ZGF. The architect working with a committee of faculty, staff, and students will create a renovation plan for the Lecture Hall. The College is hopeful that in the 2013-2015 WA State will fund the renovation of the Lecture Hall. (No Project Manager has been assigned.)
Minor Works Projects planned for 2013-2015 Biennium
$6,935,000 was provided for preservation projects across campus to help reduce the College's deferred maintenance backlog and improve the existing utility and roadway infrastructure, accessibility and the operation of the College's various utility systems. Some of the preservation work scheduled for this biennium is: new roof for the Shops building; repairs to the Seminar II green roofs and Longhouse roof; renovation and improvement to the water distribution system; renovation of the medium voltage feeder line; lighting improvement across campus including upgrading lighting controls; renovation and improvements to the HVAC/utility systems; restroom renovations; roadway improvements; and ADA access improvements.
Currently, the College is working on walkway improvements and, other small renovation and improvement projects across campus.
Resource and Conservation Management
- Bobby Coleman is the new Resource Conservation Coordinator; a position funded by a grant from Puget Sound Energy. He will be working across campus on resource conservation matters and will be available to do talks and presentations on energy and water conservation and waste reduction. He is working with Rich Davis, College Engineer. Bobby can be contacted at (360) 867-5073, Colmenr@evergreen.edu, or in Lab II 1271.
- The solar photovoltaic array (PV array) has been operational for four years.
- Steam, chilled water and several important domestic cold water meters have been added throughout the Olympia campus. These meters will permit calculation of the Energy Utilization Index, the energy used per square foot per year for all major campus buildings for the first team. The recent meters report information to the Environmental Management System (EMS). Existing meters, including many of the electrical sub meters owned by the college, will be updated when funding is available to automate their reporting the EMS, as well. Contact Rich Davis, College Engineer, at x6136 for more information.
- Mike Drennon, Mechanical Services Manager, has been steadily monitoring energy use on campus. As part of budget reductions, the college has committed itself to reducing utility costs. Rates for water and sewer have increased and offset some of the energy savings. Please be conscious of our conservation goals and help us meet them.
- Here are the end of year utility numbers. The College continues to reduce its use of electricity. We used 741 less megawatt hours over the same period as last year and our bill was almost $19,000 less. Our gas use was basically the same as last year and our gas cost was up about $13,000. For the year we have spent about $6,000 less than last year at the same time. Please remember that this is in comparison to last year when we were very successful in reducing our energy costs and use. (For your information our total cost at the same time in June 2009 was $2,295,820.) Please continue to monitor your use of electricity and keep your office space at as low a temperature as possible and still feel comfortable. Our goal for temperature is 68 degrees in the winter and 76 degrees in the summer. The chart below is in comparison to what the College achieved last year, as of December 2011.