Checking Out Of Housing

Know what to expect as you prepare to move out of on-campus housing.

Every year some residents incur unnecessary charges for cleaning, keys, or not checking out properly. We want to make the check out process smooth for you. 

Checking Out Mid-Year

If you're checking out at the end of Fall or Winter quarter, please review the mid-year check out information.

Checking Out In June


What to do before check out:

  • Meet with your room/suite/apartment mates (and your RL if you live in A, B, C, D, F, and G buildings and themed communities) to discuss cleaning standards, how to properly donate any unwanted items, and other important check-out information.
  • During the above meeting, complete an Exit Living Learning Agreement (PDF) document with your room/suite/apartment mates, recording how you and your room/suite/apartment mates will divide up the cleaning of shared common spaces and who is responsible for any damages in those areas (to avoid everyone being billed for damages that an individual caused). Return the Exit LLA to your RL.
  • Exchange summer contact information with your roommates and make a plan for communicating if you receive charges for shared space.
  • Return furniture to original locations and arrangements.
  • Disconnect or transfer landline telephone, cable or internet service not provided by housing returning modem box to appropriate vendor.
  • Update your mail forwarding address here.
  • Fill out our quick three question exit survey.

Clean your space using the following checklist:

  • Remove all trash and recycling, scrub trash and recycling bins inside and out.
  • Clean all tile/vinyl/laminate floors. Remove any stains on carpets.
  • Mirrors, windows, & sills: Remove gum, stickers, food, paint, or anything else and wipe down.
  • Ceiling, walls & doors: Remove posters, stickers, tacks, tape, nails, etc.
  • Desks, bookshelves, dressers, cabinets & furniture: Empty and clean.
  • Mattress: Shake off any debris, and wipe down.
  • Extra Furnishings: Remove all household furnishings that you brought.
  • Grounds: Pick up & remove trash from around your unit.
  • Toilet & Sink: Clean, wipe all counters and surfaces of cabinets.
  • Shower & Tub Room: Remove all soap scum, dirt and mold from shower/tub. Take shower curtain down, using a mild soap and sponge wash off any soap scum or mold, rinse and re-hang.
  • Lounges inside of A, B, C and D will be closed on Friday June 8th at 5pm.
  • All recycling, compost, and trash should be taken to the main collection areas.

Complete all of the following actions to avoid a $100 Improper Check Out fee:

Residents located in A, B, C, D, F & G:

  • Close and latch all windows in your space
  • Close and lock your door(s)
  • Check out before the 5:00 pm deadline of Wednesday, June 13, 2018.
  • Personally turn in all keys and sign your check out paperwork*

*Note: If checking out after office hours prior to June 13, you must notify the RAD Front Office personnel and make prior arrangements for the retrieval of your keys to avoid fees.


All other Residents located in the apartments or Mods:

  • Close and latch all windows in your space
  • Close and lock your door(s)
  • Check out before the 12:00 noon deadline of Friday, June 15, 2018.
  • Personally turn in all keys and sign your check out paperwork*

*Note: If checking out after office hours prior to June 15, you must notify the RAD Front Office personnel and make prior arrangements for the retrieval of your keys to avoid fees.

How to check out

  1. Check your mailbox for the last time.
  2. Pack and remove all belongings from your room and shared common areas.
  3. Clean your room and shared common areas.
  4. Lock your door(s) & window(s), and turn in all of your keys to RAD.






Monday, June 11 through Wednesday, June 1310am - 9pmAll housing residents2nd Floor of A BuildingCome to the 2nd Floor of A Building
Thursday, June 1410am - 9pmE, H, I, J, K, Mods, N, P, Q, R, S, T, U residentsHCCCome to the Housing Community Center (HCC)
Friday, June 15

8am - 12 noon

E, H, I, J, K, Mods, N, P, Q, R, S, T, U residentsHCCCome to the Housing Community Center (HCC)
  • You must still check out even if you have lost your keys.
  • Because we provide housing over the summer to students and conferences, we cannot allow keys to be mailed or brought back later.

What happens after check out

  • A room assessment will be conducted after you check out and any cleaning/damage charges will be posted on your student account.
  • Around June 27, you will be notified by email to your Evergreen email address of any damage or cleaning charges that will be billed to your student account.
  • All residents of the apartment/unit will be billed equally for cleaning/damage costs to the common areas unless one person responds using their Evergreen email taking full responsibility for the damage by Friday, July 6, 2018.
  • If you are concerned about someone you live with not taking responsibility for charges after the school year ends, you should talk with your Resident Director as soon as possible before June 13.

Other Information

  • Residential and Dining Services provides loaner vacuums.
  • As the end of eval week approaches, vacuums are in greater demand, please plan accordingly.
  • We do not provide cleaning supplies.
  • All bikes will be removed from bike racks and impounded after 7 am on Wednesday, June 20.
  • IT Bus Service will be suspended to the A-Building loop from Wednesday to 1 pm on Friday of spring eval/June checkout week. The nearest stop is the Library Loop.
  • Parking will not be allowed in any fire lanes and will be strictly enforced.
  • Summer resident room transfers will be coordinated through the Residential and Dining Services Front Office prior to check out.

Be Sustainable

  • Donate any usable items to be redistributed to those in need.
  • Start early, plan ahead to reduce waste.
  • Recycle all items early. The bins located throughout Residential and Dining Services fill quickly.
  • Take your usable items (working appliances, kitchen ware, clean clothing, furniture, electronics, decorative items, school supplies, books, sealed personal hygiene/cleaning supplies, holiday decorations, etc.) to these donation stations:
    • RADAR (2nd floor of A)
    • HCC Free Store

Your Residential and Dining Services contract ends at either 5:00 pm on Wednesday, June 13, 2018, or at 12 noon on Friday, June 15, 2018, depending upon where you live.

  • Anyone who does not check out by the end of their contract will be evicted, billed $100 for an improper check out, billed a $300 late check out fee, charged for lock change(s), and charged an impound cost for storage and handling of any items left in their room.
  • If you have any questions, speak with your RL or stop by the RAD Services office on the 3rd floor of A-Building between 8:30 am and 6 pm or call (360) 867-6132.