Call the Evergreen Motor Pool office at extension 6354 or send an email to the Motor Pool Coordinator for vehicle reservations. You will recieve email confirmation that your request has been recieved within two working days.
The Coordinator can also make reservations for you at the State Motor Pool in Lacey or at the State contracted car rental company. A confirmation notice will be emailed to the requesting unit.
When you request a reservation, have the following information readily available or include in email:
- Departure date and time
- Return date and time
- Org code to charge
- Number of passengers
- List of approved Drivers for the trip (this aids in getting drivers permitted way ahead of the trip by our office)
Requests for vehicles may be made by faculty or staff. "All vehicle requests for student groups must be approved by the Student Activities office." Requests for sports related trips must be confirmed with the Athletics office.
A cancellation fee of $25 will be assessed for reservations canceled less than 24 hours in advance.
A travel authority must be initiated prior to picking up rental vehicle keys.