The Housing Community Center (known as the HCC) is the primary social space for students living in the residential community. The HCC is the location for all residents’ mail boxes, serves as a laundry room for apartment residents and houses the Corner Store ( a convenience store with groceries, snack foods, beverages, and household items, all of which can be purchased with cash, credit or a student’s declining balance (DB dollars).) The space also has a large screen television and cable service.
The HCC is a frequently used space for planned social activities, as well as a study space and an informal meeting space for students. It is open until 11pm on Sundays-Thursday, and 12am Fridays & Saturdays. Due to the location of the space in a residential community there are specific guidelines set for reserving this space.
Guidelines for Reserving the Space
- The HCC is not available for use by off-campus groups, or non-residential students.
- Registered and recognized Evergreen student groups may reserve the HCC by working with their Student Activities advisor.
- Students who live in the residential community may reserve the HCC by working with their Resident Director in organizing their activity.
- Registered student groups may seek to reserve the HCC for regular student group meetings, but may not reserve the space after 7 p.m. of any night.
- Conferences wishing the reserve the HCC during the summer can do so by working with Conference Services.
- The HCC is a smoke free and alcohol and other drug free space.
For more information about reserving the HCC, please contact the Residential and Dining Services office on the 3rd floor of A building, or by calling 360 867-6132, or by emailing RAD@evergreen.edu
When events are planned, registered student groups must adhere do the following guidelines:
- Advertise the following on all promotional materials: “If you are a person with a disability and would like to request an accommodation for this event, please contact Access Services at 867-6364 or AccessServicesDL@evergreen.edu. Please provide notice to arrange accommodations.”
- Advertise that the event is drug and alcohol-free; signs will be clearly posted at all doorways with this information.
- Have the event begin at the stated time, and end at the stated time; all events must be cleared, cleaned and the space vacated no later than 11pm on Sundays-Thursday, and 12am Fridays & Saturdays, and I am responsible for clearing the space 15 minutes prior to closing.
- Have the coordinator of the event present at the event and responsive to RAD staff requests.
- Monitor the noise of the event to prevent it from impacting the residential community; the coordinator and/or staff are expected to assist RAD staff in controlling the volume of the event if RAD staff request such assistance.
- Make routine patrols of the HCC including exterior smoking areas and bathrooms, and notify RAD staff if there are any policy violations.
- Leave the space in the condition that found it was prior to the event.
- Residents of all abilities must continue to have access to the Corner Store, laundry room, and mail boxes through the main entrance doors to the building.
Additionally, registered student groups and students living in the residential community who are planning an event with an anticipated attendance of over 20, must have at least two people staffing the event; if the anticipated attendance is over 50, then there must be at least four people staffing the event; if over 75, then there must be at least 8 people staffing the event.
If the event is anticipated to draw over 100, the following guidelines must be adhered to:
The attendance should be capped at 100, with 2 staff located at the main front door, and 2 at both of the side doors. To allow continued access to the Corner Store, mail boxes and the laundry room, an interior check point should be located inside the main doors, past the laundry room on the left (as the hallway opens into the common space); this check point should be staffed by at least three individuals. Additionally:
1) Hand stamps will be used to clearly designate who has been allowed into the event. The hand stamps can be used for in/out privileges as well. Hand stamping will occur at the interior check point.
2) Staff will periodically announce shutdown of the event with an hour left to go. Announcements will increase in frequency as the shutdown time approaches.
3) Signs at the door and promotions for the event will include a prohibition on bags, markers, drugs and alcohol. Staff will monitor participants to prevent the prohibited items.
4) There will be walkie-talkie communication between staff at the side in-and-out door (nearest the smoking area), and the main front doors, and the check point inside the HCC. They will work together to monitor the number of people in the space should it reach capacity and a line develops.
5) A list of the staff working the event will be communicated to Police Services by 4:30 p.m. the day of the event. Staff will meet with Police Services and Residential Life staff at least one hour prior to the start of the event to go over their roles, communication plan, and develop any contingency plans Residential Life staff and/or Police Services deems appropriate.
6) Staff members must be wearing recognizable gear to allow for more efficient communication and identification.
7) Staff monitoring the check point and front doors will be instructed to inform any one waiting in line why there is a wait and an approximate time they might be waiting. People in line outside will be informed by the front door staff.
8) Residents of all abilities must continue to have access to the Corner Store, laundry room, and mail boxes through the main entrance doors to the building.
9) The opening in the mail box aisle will be blocked off so it cannot be used for access. This prevents people entering the front door from circumventing the check point to get into the event.