Academic Grants

Sponsored Research Grants for Faculty

The deadline for 2014-15 proposals has passed.

About Sponsored Research

Each year, Evergreen provides funding to regular faculty to pursue research and creative projects. Funding is awarded in two categories:

1. Salary awards for paid leaves of up to one quarter during the regular academic year or salary for up to two months during the summer.

2. Resource grants to provide goods and services to support a project or professional agenda.  Resource grants may be used to purchase materials for research and creative projects, attend professional meetings, publish scholarly work, or purchase specialized books, software or equipment.

An applicant may request both types of funding in a single proposal.

Sponsored Research proposals are due in the Academic Grant's office (Library 2211) by 5 p.m. on the second Friday of fall quarter. The provost announces the upcoming competition and deadline each September.

Eligibility

For complete eligibility requirements and award limitations, please refer to sections 15 and 17 of the collective bargaining agreement. Key eligibility requirements include:

  • All regular members of the faculty (including library faculty) are eligible for sponsored research awards. Adjunct and administrative faculty are not eligible.
  • Faculty must meet meet the conditions of article 15 of the current collective bargaining agreement at the time awards are offered. 
  • There is no relationship between eligibility for professional leaves and eligibility for Sponsored Research, as described in section 17.3.3 of the collective bargaining agreement. While a person could not hold both leaves simultaneously, they could hold them consecutively.
  • An individual faculty member may receive one Sponsored Research award per academic year and up to three awards within five consecutive academic years.  A faculty member may not receive awards more than two academic years in a row. 
  • Sponsored Research awards will not be granted for the sole purpose of completing advanced degree requirements.

Application Procedures

A complete proposal Sponsored Research funds includes the following:

  • A two- to three-page letter that provides:
    • A statement of the proposed activity.
    • The purpose and scope of activity.
    • A broad statement of the author's professional agenda showing how the proposed activity fits into that agenda.
    • Benefits expected from the activity in light of the faculty member's strengths and weaknesses.
    • Detailed plans for carrying out the activity (timelines are encouraged).
    • Dates and length of salary/leave requested.
    • A statement about how any proposed absence, if applicable, might affect the curriculum.
  • Two letters of support which speak directly to the scholarly or creative merit of the proposed activity.
  • A current curriculum vita.
  • Information concerning other sources of expected remuneration for the proposed activity, if any.
  • Reports from funded Sponsored Research awards during the previous five years at Evergreen.

Submission Guidelines

Applications may be sent by email to sponsres@evergreen.edu or hand delivered to the Academic Grant's office. Electronic applications are strongly preferred. Letters of support may be submitted by the applicant with a proposal, or the letter writer may send a letter directly to the Academic Grants office by regular mail or to the above email address. We ask that the subject line identify the message as a support letter and name the faculty applicant(s).  All documents sent by email should be in a Microsoft Office format or PDF.

General Considerations

In order to be funded, proposed projects must have the highest sort of merit which the college demands of itself.

Paid leaves and summer salaries financed by Sponsored Research funds may only be used in support of professional activity other than teaching.The professional activity or scholarship, however, could be about teaching or pedagogy (and should be expected to enhance one's teaching), but the expectation is for a product additional to one's own teaching activity.

Given the size of TESC and the constraints on faculty staffing patterns it will not be possible to ignore completely the impact of a faculty member's absence for leaves proposed during the regular academic year.

A report on the previous use of any Sponsored Research money is required as part of any Sponsored Research application.

Recipients of Sponsored Research funding are expected to complete the project for which they applied in the time period proposed. Changes to a project's topic, approach, scope or budget must be approved in advance by the Academic Grants Manager or the Sponsored Research Committee.

Sponsored research recipients must submit a report to the Provost describing the results of the sponsored activity. Reports are due at the end of the term immediately following the award.

Selection Process

Each proposal receives an initial review by two faculty peers.  Peer reviewers provide anonymous written feedback about the strengths and weaknesses of each proposal they review. A faculty committee, selected from across planning units by the Agenda Committee, studies the proposals and the peer reviewer comments and selects the recipients. Proposals are evaluated based on the following criteria:

  • Thoroughness of proposal.
  • Merit of proposed activities.
  • Extent to which these activities will improve the faculty member's professional competence in scholarship at TESC.
  • Extent of the apparent benefits of the proposed activities to the college's curricular offerings, academic resources or administrative services.

Applicants may find it helpful to review the following slide presentation: Writing proposals for peer review.

Sample Applications

With permission from past recipients of Sponsored Research awards, we are pleased to be able to share the following examples of successful proposals:

Click here for a list of past Sponsored Research recipients beginning in the year 2000.

For more information, contact John McLain, Academic Grants Manager, (360) 867-6045 or mclainj@evergreen.edu.