Study Abroad & Financial Aid
As students will incur additional expenses as part of their course of study in the Japanese exchange program, students receiving financial aid may submit a budget detailing their additional costs. The Evergreen Financial Aid Office will then take these expenses into account and adjust financial aid awards when appropriate.
What are additional expenses?
Additional expenses are unforeseen or extra expenses that are more than the standard Evergreen financial aid budget (see below *). These expenses can include the following items for the exchange program. If any of these items are covered by a scholarship you may not include them in your request.
- Round trip airfare (get an official, written estimate from a travel agent or airline web page.
- Transportation in your destination country/area such as rail passes, bus tickets, cab fare, subway tokens, passes, etc. (You will need to document these, too. Travel agents may be helpful as well as current documentation from travel books such as The Lonely Planet Guides.)
- Instructional costs abroad including tuition, fees, or other program costs. Be sure to indicate if any portion of this cost is covered by Evergreen.
- Books and supplies.
- Admission fees and tickets to events you will be attending as part of your program trip.
- Passport costs.
- Medical exams and necessary vaccinations.
- Travel insurance.
- Lodging and food.
- Special equipment or gear you do not own but must purchase to participate in the program (include a brief explanation).
How can I receive more financial aid?
- If you already receive financial aid then you may itemize the expenses provided by your program faculty on the financial aid form, Documenting Additional Expenses. Attach the required documentation to the form (see below **) and submit this information to financial aid. It may be up to four weeks before you receive a response. If approved, your budget will be increased by the difference between your allowable documented costs and Evergreens standard budget allowance.
- If you do not currently receive financial aid, but want to apply, speak with a financial aid staff person, or research the steps on the financial aid web page. Then complete the request for documenting additional expenses. If you have not begun the financial aid application process please not that it can take up to two months, depending on the time of year you apply for additional expenses, so plan ahead.
What kind of financial aid can I receive for these expenses?
- Any additional financial aid you may receive will come in the form of loan recommendations. This includes Subsidized and/or Unsubsidized Stafford Loan for you, or a PLUS loan for your parents. You will not receive additional grant aid or workstudy. Note: It can take up to six weeks for student loans to be processed - plan accordingly.
*Standard Financial Aid Budget
Visit Evergreen Financial Aid web pages for current cost of attendance information.
Itemize all of your expenses on the back of the Documenting Additional Expenses form.
Attach receipts or other official documentation from any additional items lists above.