Financial Aid and Tuition During COVID-19
As we continue to move forward during the COVID-19 pandemic, we want to remind students that we are here to support you and that financial aid and emergency funds are available.
The college has received money from the federal government to assist students who have experienced financial disruption due to the pandemic. Students who have filed a FAFSA will be automatically eligible for grants of $500–750, disbursed beginning April 27. See more details about CARES Act funding.
The Financial Aid Office is open to serve students and families by telephone and email only. Spring, Summer, and Fall 2020 financial aid will be disbursed on schedule.
If you’re having financial difficulty, contact the Financial Aid Office right away. It’s easier to get assistance early in the quarter compared to later. If you or your family has lost income, you may be eligible for additional aid. Email your concerns and questions to firstname.lastname@example.org.
If you are unable to work at your work study job, you may be able to have your award converted to a grant. We are also actively working to match students with jobs that can be done in compliance with COVID-19 restrictions. Contact the Student Employment Office at email@example.com for assistance. See Student Employment and COVID-19 for more information about work-study.
The College has small emergency grants and short-term loans available to help students through emergency situations. The rule limiting students to one emergency grant or loan per academic year has been lifted for spring quarter.
If you are struggling to pay this month’s rent, expenses related to our shift to remote learning, or other immediate necessities, you may be eligible for emergency gift aid (aid application form, PDF). These micro-grants, which are typically $500, are funded with money Evergreen raises from private donors to support you. Over the last few weeks we have raised additional money for the emergency fund, bringing the total available to more than $50,000 for Spring quarter.
Receiving funds during remote operations
If you are currently using direct deposit, you will experience little or no change. Business Services is processing direct deposits daily. Your bank’s operations may affect the actual time funds arrive in your account. Check Student Financial Services under “Get Your Financial Aid” to learn more about direct deposit (E-Refund) if you are not using it now.
If you usually get a check, you may see a delay. Business Services is printing and processing checks once per week on Wednesdays during altered operations. If this is a concern please email firstname.lastname@example.org.
Checks for financial aid refunds, emergency grants, or loans can be printed daily if needed. Emergency checks are also available for pickup if absolutely necessary. Students should communicate their needs to the financial aid office by emailing email@example.com.
Financial aid awards, adjustments, or emergency funds processed before noon should result in payment to the student the next day. Actual receipt of your check or direct deposit will of course depend upon the Postal Service or your bank. Under coronavirus altered operations, Evergreen is not able to generate “same day” payments by check.
Checks are being mailed to the most recent address on file for students. It is important that you have an up-to-date address on file! Address changes are made through My Evergreen. Visit Changing Your Personal Information if you need instructions.
Tuition and Fees for Summer 2020
Summer 2020 tuition rates will be similar to the prior Fall, Winter and Spring quarters with a flat rate from 10 credits up to 18 credits. Rates per credit were also lowered by a average of 3%. New student, Graduation, and Wellness fees will not be charged, as is usual for Summer quarter. See Summer 2020 tuition tables for details.
Tuition and Fees for Spring 2020
As Evergreen has shifted to entirely remote instruction for Spring quarter, we are increasing our investment in tools, training, and technology to support student and faculty success in this form of instruction. We continue to pay faculty and staff for their continuing work. At the same time, we are making existing and new services available online and investing in new technological capabilities to serve students remotely, sustain critical functions, and support the Evergreen community.
Tuition and fees were reviewed in order to determine which fees could be reduced or suspended for Spring quarter during the period of altered operations.
Base tuition fees will not change for Spring quarter. Additionally, state law sets residency policy and rules for determining who is charged out-of-state tuition.
The three components of tuition will remain intact:
Operating fee: There will be no reduction in operating tuition fees for Spring quarter. The costs of moving to remote instruction do not result in lower operating costs for the college, and in fact, we are investing in new technological capabilities to make existing and new services available online to support remote work and to sustain critical operational functions. Some institutions apply a technology surcharge for remote instruction; Evergreen does not.
Building fee: The building fee is collected by the college and appropriated by the legislature to provide for a basic level of campus maintenance. These basic needs remain.
Services and Activities (S&A) fees: This revenue is allocated by a student-led board to support student services and activities. A suite of student services and activities will continue to be provided in an altered format.
Other mandatory fees
Clean Energy fee: This fee was voted in by students and supports green electricity purchases for the campus and climate change programs that continue, some in altered form.
New Student fee: New undergraduates admitted for Spring quarter will continue to pay this fee which sustains new student orientation and other first-year experience programming which will be provided in an altered format.
Wellness fee: Students attending through the Olympia campus will continue to pay this quarterly fee to sustain support services and staff providers who will continue to provide student wellness activities, although some work will be in an altered format. While face-to-face wellness support is more restricted in accordance with current COVID-19 mitigation mandates, wellness staff continue to provide phone-based health consultation and triage, counseling support, online TAO self-service counseling system, sexual assault prevention, and other wellness functions.
CAB fee: The College Activities Building fee was voted in by students and is committed to paying the bonded debt associated with the CAB renovation. The fee will remain in place as long as debt payments are due.
Graduation fee: Graduating students will continue to pay this fee which supports graduation activities, such as transcript processing, diplomas, and commencement, which will continue, even if they occur in an alternate format.
Transit fees: Beginning in winter quarter, the Olympia student fee for Intercity Transit (IT) was paused as IT moved to a fare-free initiative for the next few years; this fee continues to be suspended. More recently, due to the current situation, IT has suspended the late night bus service. The quarterly charge for Late Night Transit is suspended for Spring quarter, and it will not be collected until service is resumed. Student accounts is refunding this fee where it may have been charged.
The Geoduck Student Union (GSU) and WashPIRG fees are voluntary. Students may continue to pay these fees or opt out at their option.
Special program and course fees
Many programs and courses have had to change plans related to off-site fieldwork, field trips, domestic and international travel, overnight stays, admission to museums or other events, and in some cases, specialized supplies and equipment.
Fees connected with specific programs and course expenses are being reviewed by faculty and will be reduced or refunded if such fees were anchored to activities that can no longer be accomplished, for example, all study abroad fees will be refunded for Spring quarter and domestic field trips and overnight stays are also canceled and will be refunded. In some cases, faculty may redesign coursework to alter, but not eliminate, the need to charge fees for specialized supplies.
Additional fee relief
Some registration fees are being waived. See the Spring 2020 Registration page for details.
Library due dates have been extended and late fines for library items due after February 15, 2020 will be waived during the period of restricted access.
RAD has already waived the contract breakage fee for students who check out prior to the start of Spring quarter. Spring quarter charges have been applied to the accounts of those still checked into housing. If you’ve told us you left campus, we will refund your spring meal plan within a few business days. See the Student Housing and COVID-19 page for more detailed information related to RAD refunds and charges.
Student accounts late payment fee. The 10-day late payment fee has been waived for Spring quarter. A 30-day late payment fee remains in effect.
Children’s Center fees: this fee-for-service auxiliary stopped collecting fees from parents when the facility was closed.
Parking fees will not be collected for Spring quarter. Students who pre-paid for Spring quarter or annual parking passes will be issued refunds for Spring quarter.