Vehicle Reservations

Vehicles

12-passenger van
11-passenger van
8-passenger van (same size as 12-passenger with fewer seats)
2-passenger cargo van

Depending on your destination, it may be possible to rent a bus. Reserve a bus at least two weeks in advance of your trip by calling Michelle Bartlett at (360) 867-6484.

If the vehicle you want is already reserved, or is not listed above, we can help you arrange a rental through the Washington State Motor Pool.

Cost

NEW RATES effective as of 7/1/2018:

Daily cost of a Evergreen Vehicle will be $82. The first 150 miles of a trip will be free and after that we will charge $0.34 per mile.

If you cancel your reservation less than 24 hours before the scheduled pick up, we will charge a $25 fee per van/trip.

Any fuel you buy during your use should be put on the Voyager credit card that comes with the vehicle. Read more about additional vehicle costs.

Making a Reservation

Student group reservations must be made through your Student Activities advisor. Sports-related trips should be scheduled through the Athletics office.

You may not ever use a college vehicle for commuting, personal trips, or errands. Additionally, you may not transport anyone who is not on official college business.

Get your travel authority approved before you make a vehicle reservation.

Fill out a reservation request online. You can also email motorpool@evergreen.edu, call (360) 867-6354, or visit our office in Lab II 1254.

We'll need to know:

Departure date and time
Who will be driving—all drivers need to have a use permit before you pick up the vehicle
Return date and time
Destination
Org code to charge
Number of passengers