Conferences at Evergreen
We are located five miles north of Olympia, Washington with easy access from I-5 and Highway 101. Our campus features modern, spacious facilities bordered by more than 1,000 wooded acres. Evergreen's space and footprint make a convenient and unique location for your next event.
Complete our intake form and a staff member will reach out to answer your questions, arrange a site visit if needed, and get your planning underway.
We are here to help year-round
Our event facilities, classrooms, lecture halls, workshop rooms, recreation center, and specialty areas are available year-round and we can configure those spaces to your specifications
- Arrange audio visual equipment equipment from Projectors and screens to PA systems and more
- Order catering from coffee service and lunch buffets to served meals
- Reserve campus housing for residential camps and conferences in the summer
Event Planning
We have experienced staff to help plan your event. The best way to start the conversation is to complete our event inquiry form and tell us about your event.
Staff will then contact you to learn more about your event and how Evergreen can meet your needs.
Design Your Event
AV Services, Set-up, Brochures & Signs
Design Your Event
Conference Services is your single point of contact to coordinate all of your event needs. We have a wide array of facilities and amenities to support any conference requests.
Audio and Visual Services
- LCD Projectors and Screens
- Public address (PA) systems
- Wireless and Wired Microphones
- Document Cameras
- Podiums
- Flip Chart Easels
- Live Video Streaming to multiple locations
- Recording Services
- And more!
Skilled media technicians can be scheduled to assure quality presentations.
Insurance
The Evergreen State College requires groups to provide proof of sufficient liability and property damage insurance ($1,000,000.00 minimum coverage on each occurrence basis). Contact your homeowner's insurance agent or search event insurance via the web to find suitable coverage.
Meeting Space Set-Up
Conference Services has a well-trained staff to configure meeting areas to your specifications. We have a supply of different kinds of tables: 5' & 6' rounds, 6' and 8' rectangular tables, card tables, and classroom/seminar tables in a range of sizes. We use standard folding plastic chairs for many of our events. Alert us during the planning phase of any setups you need.
Maps & Brochures
Conference Services can supply campus maps and brochures. If you need a large number, please let us know in advance for printing purposes. Information on Olympia area events and places of interest is also available.
Signs
We can assist you with the printing and posting of directional signs for a reasonable fee. If you plan on posting your own conference signs, please check with our office beforehand.
Food Service
Catering & Dining Hall
Evergreen has a myriad of food service options to meet your dietary preferences while visiting the campus.
Catering
We have plenty of catering options to meet your dietary preferences and budgetary needs. Choose from simple coffee service to continental breakfast, an all-day meeting package, buffets and snack breaks, to reception carving stations along with hot and cold hors d'oeuvres. The Conference Services staff will work with you to hand-craft a menu to suit your event needs.
Dining
The college's dining hall, The Greenery, is available for conference guests. The Greenery serves Breakfast, Lunch, and Dinner in an all you care to eat buffet style to conference guests each day. The Greenery specializes in offering a myriad of entree options during each service period, including gluten free, vegan, and vegetarian at each meal. The Greenery strives to offer organic and sustainably sourced products whenever possible, often including produce grown within the college's Organic Farm. Summer conferences that are not providing catered meals often elect to include a meal plan in the Greenery for their conference participants.
All food and beverage arrangements must be made through Conferences Services. No outside food and beverage is allowed on campus per college policy.
What to Expect
Tips for Visiting Campus
Whether you are visiting Evergreen for a day conference or overnight conference, here are some helpful tips for visiting our campus.
WiFi
Free wifi is available campus wide in classroom buildings as well as in campus apartments. Check with your conference coordinator on login information.
Parking
Pay to park is required year round M-F from 7 a.m. - 9 p.m. Payments can be made at the Parking payment kiosks located in Lot B, Lot C, and Lot F. Some conferences include parking as part of registration fees so please check with your conference coordinator.
What to pack for overnight
Please bring your own toiletries (shampoo, soap, etc.). Some conferences don't elect to pay for linen service so please check with your conference coordinator to determine if linens are included. The apartments are not air conditioned, so it is advisable to bring a personal fan for your bedroom. Bring some walking shoes so you can hike through the college's trial system or hike down to our beach.
Bookstore
The "Greener Store" is located in the College Activities Building and is the place to find a wide variety of books, office and art supplies, snacks and sundries, gifts, novelties, and Evergreen clothing. Should you or your delegates need to make copies, there is a full service copy center located in the Greener Store as well.
Police Services
The Police Services office is located in the Seminar I Building and is open year round, 24 hours a day. Officers patrol the campus by foot, bicycles and cars and are fully commissioned law enforcement officers with the State of Washington.
Any serious injury, crime or security problem should be promptly reported to Police Services at (360) 867-6140 or extension 6140 if calling from on-campus.
Their direct number from off campus is (360) 867-6832.
Directions and Parking
Campus Address, Airport Shuttle & Public Transit
Getting Here
Evergreen is easily accessible from I-5 and Highway 101 by car. Our address is 2700 Evergreen Pkwy NW, Olympia, WA 98505
Parking
All vehicles parked on campus are required to pay to park year-round, Monday - Friday, 7 am - 9 pm in all parking lots. Daily parking may be purchased at the Parking Payment Kiosks located in Lots B, C, and Lot F. Some conferences may elect to include parking in the registration fee. Check with your conference coordinator to see if parking is included.
Participants not lodging on campus generally use parking lots B or C - located near the main campus entrance, off of the Evergreen Parkway. We recommend that guests staying in housing use parking lot F due to its proximity to the apartments.
Airport Transportation
Seattle-Tacoma International Airport (SeaTac) is 50 miles north of Evergreen. Shuttle service is provided by Capital Aeroporter (360) 754-7113. If you are staying in campus housing, please let your driver know so they can drop you off in the housing area of the campus.
Public Transportation
InterCity Transit (IT) connects Evergreen to downtown Olympia, surrounding communities and the Amtrak rail station. Route schedules are available in the Bookstore and Summer Guest Services. Contact InterCity Transit at (360) 786-1881 for more information.
Summer Conferences
Services, Housing, Registration & Check-Out
Evergreen is available to host overnight conferences during the summer. We are in the middle of a 1,000 acre forest right on the Puget Sound, making our campus a beautiful place to be during the summer.
Summer at Evergreen
Evergreen offers a suite of services for residential conferences each summer. Complete our event inquiry intake form and we will contact you to learn more and secure services for your conference.
Concierge Services
A team of professional, knowledgeable students serve as the Concierge Services staff. They are able to meet any needs that arise for your group and will go out of their way to make your stay as comfortable and productive as possible. The Concierge Services office is your number one source of information and help during your stay.
The Concierge Services staff are here to:
- Greet guests as they arrive
- Issue room keys
- Provide information about Evergreen and Olympia
- Help with any housing needs as they arise
On-Campus Housing
Evergreen campus housing consists of apartment suites that sleep either 4 or 6 people.
The apartment suites feature:
- Private lockable bedroom with a twin-size bed, desk and a chair, and closet or armoire
- Internet access (TVs and computers not provided)
- Apartments have a kitchen that comes equipped with a sink and full size refrigerator
- Clean, bright bathrooms shared only by suite mates (up to 6 people)
Living accommodations are reserved on a per apartment basis. We will make every attempt to meet all roommate and special need requests.
Check-In and Registration
Housing check in is conducted by our Concierge Services team. Our standard check-in time begins at 4 pm though this time is variable depending upon the needs of your conference. If your arrival coincides with the departure of other conference groups, your check-in time may be scheduled later in the evening to allow for room turnovers.
Check-Out
Checking out of housing is a painless procedure. It's as easy as returning your room keys to the Concierge Services office. Our staff will be available to answer any final questions. Check-out must be completed by 11 am on the morning of departure.