New Employee Onboarding Guide

President Welcome Video

Take A Virtual Campus Tour

Take our Virtual Campus Tour to learn all about Evergreen in an interactive way.

Before Your First Day

Your First Day

First, meet with your new supervisor! They'll help you through all the steps of getting started as a new Evergreen employee. Download a checklist (PDF).

You'll need to visit the following offices:

Human Resource Services

  • Bring a printed copy of the USCIS I-9 form with Section 1 completed. You will also need acceptable documents for us to complete Section 2. A list of acceptable documents is included with the Form I-9 instructions. Be sure to bring photo ID and any necessary documents for completing the I-9.
  • If you've worked for another state agency within the last five years, you can request that your sick leave be transferred. Ask us how.
  • Schedule with HRS a Time and Leave system training overview.

Payroll and Benefits

Learn more about Payroll and Benefits, including medical and dental insurance and retirement benefits, and review the pay dates.

  • Turn in your W-4 form.
  • Schedule a benefits orientation.

Registration and Records

  • Get your staff ID.

Parking Services

Key Services

  • Turn in a signed Key Authorization Form to get any keys you may need. You'll need your staff ID.

Get familiar with My Evergreen employee portal

  • Go to "Profile" to make sure your name and address are correct. You can also add or edit an emergency contact.
  • Under the Employee section, you can view your Pay History and benefits deduction information.
  • Under the Community section, go to Emergency Campus Notifications to sign up for text alerts. You‘ll always be notified when campus is closed.
  • You can also use My Evergreen to certify your work time, manage leave requests (see Leave/Holiday and Time Sheets and Work Certifications). Other helpful resources Time and Leave Help https://helpwiki.evergreen.edu/wiki/index.php/Time_and_Leave_Help

Union Presentation

Represented employees may use 30 minutes of paid release time to attend one of the upcoming union presentations on the following dates from 1:15 PM to 2:15 PM in Library Building, Room LIB 3707. 

  • November 12, 2019
  • December 10, 2019
  • January 14, 2020
  • February 11, 2020
  • March 10, 2020
  • April 14, 2020
  • May 12, 2020
  • June 9, 2020
  • July 14, 2020
  • August 11, 2020
  • September 8, 2020
  • October 13, 2020
  • November 10, 2020
  • December 8, 2020

For additional information visit Support and information for Evergreen’s faculty and staff