After being hired you must complete the federal "Form I-9" on or before your first day of work. You will need to provide supporting documents for in-person verification within 3 working days of your date of hire; this is a federal requirement to verify your eligibility for employment (see USCIS.GOV). Evergreen's Human Resource Services Office maintains this personnel record. Students can complete their Form I-9 with Student Employment or Human Resource Services.
The Payroll Office can assist with the forms below.
W-4 Forms
Go to the Employee Dashboard to view or submit your W-4. You will need to submit this when you begin working at Evergreen and any time you need to change your tax deductions.
Submitting a Time Sheet
Student and Temporary Hourly employees will use the online timesheet at My Evergreen Time Tracking to accurately enter the start and end time for each shift worked clocking out for unpaid breaks.
Contact timesheetdl@evergreen.edu
- Each pay period employees will certify their time no later than the last day in the pay period.
- Time Approvers will need to certify on the first business day of the following pay period.
For more information see the Time Sheets - Student and Temporary Employee (Wiki)
Submitting a Work Certification or Leave Request
Classified and Overtime Eligible Exempt employees will use the online time and leave system at My Evergreen Time Tracking to complete work certifications and submit leave requests.
- Hours worked and leave requests should be certified weekly.
For more information see the Time and Leave Help (Wiki).
Direct Deposit to your Bank
The Payroll & Benefits Office offers employees the ability to have their paychecks directly deposited into their personal bank accounts. You may add accounts or update preferred deposit amounts and percentages using the Employee Dashboard. After we receive your request, you will receive a confirmation at your @evergreen.edu email for further verification; this is to ensure your personal information is protected. If you do not provide the requested verification your direct deposit setup will be delayed for your protection. Please only communicate verification information using your @evergreen.edu email address.
Direct deposits will take two payroll cycles to fully process, as we allow one payroll cycle to verify your account for accuracy, before depositing any funds into your account. During that pay period you will have a paper check generated for your wages. These checks will be mailed from the Cashier's Office to your address on file in my.evergreen.edu.
Note: For direct deposit of Financial Aid excess funds see the Financial Services page.
Paychecks
Until you are set up with direct deposit, you will receive your paycheck mailed to the address on file.
Keeping Your Address Updated
You should keep your mailing address up to date on the Employee Dashboard. To have your new address printed on a check you need to make the change in My Evergreen about a week prior to payday. Housing addresses are updated automatically.
If you have lost your paycheck or have not been paid, contact the Payroll Office for assistance.